The tree view navigator in Account Xpress is an extremely useful feature that can't be found in most personal finance software products. It is both very powerful and simple to use at the same time. It provides a structural view of all the major financial elements (accounts, sub-accounts, budget categories and sub-categories, and payees).
Thanks to the tree view navigator, access to your financial information is never more than a few clicks away in Account Xpress. But the tree view is much more than a simple navigation tool. It also provides some very natural and intuitive ways to organize your financial information. For example, it allows you to organize the dependencies between your budget categories and sub-categories with simple drag-and-drop operations.
In addition to drag-and-drop operations that allow you to organize some of your main financial elements in the tree view as explained above, transaction items can also be moved from their current budget category or payee to another in the same way.
In Account Xpress, split transactions are called Advanced Transactions for a reason. Many personal finance software have a split transaction feature that is limited to splitting amounts between budget categories or accounts, but not both. Consider the following example:
You buy some clothes and groceries at your favorite supermarket that you pay together using your debit card. Of course, when you enter this transaction into your personal finance software, you want to split the expense amount between your Clothing and Groceries categories, but what happens if you also requested some cash back when you paid for this transaction using your debit card?
This transaction would actually combine what would normally be two different kinds of transactions (i.e. expense and transfer). While many other personal finance software would require you to enter two separate transactions to accomplish this, Account Xpress allows you to do it in a single transaction called an advanced transaction.
Many transactions such as car payments, rent or mortgage payments, insurance premiums payments, and many others are very repetitive in nature. With the exception of their respective occurrence dates, these transactions hardly ever change. Most details of these transactions are essentially the same from one occurrence to the next. Since the occurrence date of these transactions can easily be calculated, why should anyone ever have to enter them manually. This of course would be a real waste of time. Fortunately, thanks to transaction generators, you won't have to do so in Account Xpress.
Not all repetitive transactions are good candidates for transaction generators. Let's take grocery shopping for example. Although many of the details of these transactions are often repeated from one occurrence to the next, the amount and frequency of these transactions is not consistent enough for them to be automatically created by transaction generators leaving you no choice but to enter them manually instead.
Fortunately, transaction templates simplify the process of entering these repetitive transactions by entering all the repetitive details automatically with a couple of clicks of the mouse, leaving you with the only task of entering the non-repetitive details such as the transaction amount and maybe also the transaction date.
Account Xpress offers two budget planning methods:
1. Average Budget Planning:
Very simple method. You set an average amount and frequency for each budget category (e.g. $750 monthly for the rent, $100 weekly for groceries, etc.) and Account Xpress tells you how close (or far) you are from your budget plan for any given period of time.
For example, if you set your average spending amount for groceries to $100 per week and your total groceries expense is $450 for a given month, then Account Xpress can show you that you overspent $50 on groceries for that month.
2. Budget Projections:
More accurate than the Average method, but requires a little more work also. Through budget projections, instead of setting an average amount for each budget category at a certain frequency, you specify exactly how (how much and when) you are planning to spend (or earn) your money.
For example, you can tell Account Xpress that you are planning to pay $750 for your rent (or mortgage) on the first day of each month and again, Account Xpress can show you how close you are to this actual projection for any given period of time you may want.
Fortunately, transaction generators can save you a lot of time by automatically generating budget projections the same way they generate repetitive transactions.
Account Xpress allows you to import from and export to Quicken Interchange files (qif), and import from Open Financial Exchange files (ofx and qfx). You can also copy the entries from any list in the program to the clipboard for pasting into other software such as Word or Excel.
Account Xpress files can be password protected and encrypted with a 128-bit Advanced Encryption Standard (AES) to protect the confidentiality of your financial information. The kind of encryption adopted by the US Government.
Account Xpress supports 150 different currencies. Currency exchange rates can be downloaded directly from the Internet.
Sub-accounts allow you to share some 'main' accounts among several people or to put some money aside to reach a certain goal.
You could for example have a joint account and see how each owner of the account contributes (withdraws and deposits) to it individually. Or you could have a credit card account that is shared among several family members and have each family member responsible for their own (respective) spending.
Last, but not lease, sub-accounts can also be useful to put some money aside until a certain amount is accumulated, to take a vacation for example.
The fact that Account Xpress is a personal finance software doesn't mean that it can not help you with your business finances in any way. First of all, what Account Xpress can do for you, it can do for some small businesses just as well. But it gets even better.
What if some of your personal finances were actually business related? Whether you operate a home office, use your own equipment (like your car) to do your job, or have any other business expenses that you pay from your own pocket and that you need to be able to either claim back from your employer or declare as deductions on your income taxes, Account Xpress has the solution.
Budget categories in Account Xpress have a property called Business Ratio. The business ratio of each budget category can be set to anything from 0% (not business related at all, the default) to 100% (completely business related). Account Xpress then uses these ratios to produce business related financial reports for all the budget categories having a business ratio greater than 0%.
So if for example 25% of your rent should be counted as a business expense, then all you have to do is set the business ratio of your rent budget category to 25% and Account Xpress takes care of the rest. It's that simple.
Account Xpress has a lot to offer in terms of lists that display your personal finances information on screen in just about every way imaginable. But for those who also like to see this information on paper, Account Xpress also includes many professionally designed reports.
If it's true that a picture is worth a thousand words, then the charts in Account Xpress must have a lot to say about your personal finances. Account Xpress has many charts to show you how your net worth changes over time, how you earn and spend your money, and much more.
We should all be aware of the importance of taking backup copies of all our important files. But what if do not have a file backup system in place? Well we can at least count on Account Xpress to take regular backup copies of our financial data files with its simple-to-use file backup option.
Simply set the location and frequency at which you want it to take a copy of your financial data file and Account Xpress will automatically back it up for you.
Financial freedom is generally described as receiving enough passive income to cover for all you expenses while maintaining an acceptable lifestyle. Passive income is simply a regular income that one receives without having to work for. For example, pension income, dividends, interest on investments, etc.
Account Xpress allows you to mark any income budget category as passive, and then uses this information to calculate how close (or far) you are from reaching financial freedom. The result is then displayed as a percentage on the financial freedom meter in Account Xpress.
For example, if your financial freedom meter indicates 50%, then you can assume that your passive income is enough to cover 50% of your regular expenses. Financial freedom is achieved when the financial freedom meter indicates 100% in Account Xpress.